Manual & Voided Checks for W2’s
If your company issued Accounts Payable or other manual payments to employees which have not been accounted for through the PlanSource HCM system, these wages and all associated taxes MUST be processed by the ﬁnal payroll of the year in order to be included on the employer issued Form W-2. Checks processed after the ﬁnal payroll of the year MAY require Form W-2c’s.
Uncashed employee checks for actual time worked are considered “unclaimed property.” You are responsible for reporting these unclaimed wages (AKA Escheatment) to the appropriate state agency based on each state’s individual laws. If your employee checks are drawn on the PlanSource bank account, PlanSource will send you a report of the unclaimed wages, along with a check for the total amount; these employee amounts but then be filed with the appropriate state agencies. This will be completed twice per year in May and December; check the event calendar page for specific processing dates.
If paychecks are drawn on your company bank account, you are responsible for reporting these unclaimed wages to the appropriate state agency. Any wages paid in error to employees should be processed as voids prior to close of your last 2018 payroll in order to ensure accurate Form W-2 reporting for all employees.