EEO-1 and California Pay Data Reporting Requirements

The EEO-1 report is an annual, federal report submitted to the U.S. Equal Employment Opportunity Commission (EEOC) to support civil rights enforcement and identify trends regarding the representation of female and minority workers within companies, industries, or regions. Starting in 2021, employers who are required to file the EEO-1 report must also file the California Pay Data report for their California establishment(s).

The California Pay Data report is an annual, state report that is filed with the Department of Fair Employment and Housing (DFEH) and identifies wage patterns that allow for effective enforcement of equal pay and anti-discrimination laws.

There are primarily two types of data required for reporting: human resources and pay data. The EEOC requires the Component 1 data of the EEO-1 form to include the number of employees who work for a company, sorted by 10 job categories, race/ethnicity, and gender. The DFEH requires pay information to include hours worked, paid time off hours, and pay information from employees’ Forms W-2 by race/ethnicity and gender (like the EEO-1 Component 2 data that was required for 2018 and 2019 reporting years).

Employers with at least 100 employees are required to file a report. Reporting requirements differ for single-establishment employers and multi-establishment employers. Employers with one establishment in a single location need only submit a single EEO-1 data file. Employers with more than one establishment in multiple locations need to submit multiple EEO-1 data files, including:

• A headquarters report
• An establishment report (for each establishment)
• A consolidated report

Since PlanSource does not file the final files to the EEOC or DFEH, the following options are available:

• Employers can use the EEO-1 Tools to prepare, reconcile, download final data files and complete the filing on their own.
• Employers with large or multiple data sources can engage partners to prepare the final data files and file to the EEOC and DFEH on their behalf.

If you are interested in learning more about EEO-1 Reporting within UKG Pro, please see the attached SOP that further highlights EEO Reporting.